The title is not the most catchy one, but the default library is super important. If you’re not interested why you shouldn’t delete the default documents library in your SharePoint site, but always wondered if you should delete it or not, you’re already done. Don’t delete it. Seriously, no joke, don’t delete it 🙂 You get it in a few minutes.
The why gets answered in the following parts. For the reason, take a few minutes and learn why you shouldn’t delete it.
Essential part – The library
When you create, let’s say a team site or communication site in SharePoint, you get a bunch of things already. One of them is the documents library. It also has the embedded web part on the start page, so you could think “Well, Microsoft just wants to make it easy to get going” or “That must be an important library”. I never really thought of the second one to be honest, until recently when I watched the Community Call Demo – Latest capabilities and improvements on the SharePoint oob modern web parts. You can find that video at: https://www.youtube.com/watch?v=UBgoJYxDupQ
Upload of files to pages and libraries
Let’s now upload a document to our start page. We’re going into the edit mode of the page and adding an file viewer web part to our section on the right.
After we added the file viewer web part a new screen pops up where we can upload a document from the recent files, OneDrive, from the site, from our local PC and from a link. The important part for this article is the Upload button you also see in the picture below.
For this purpose I choose a Word document. After uploaded, click on the republish button to see your embedded Word document.
I’m now guessing, but I assume not everybody really cared about “where is this document now stored”, right? If you guessed “in the default document library” you are absolutely right!
As you now see in the picture above, the file you uploaded get’s stored in you default document library which obviously makes kind of sense, but even if you have multiple libraries it still get’s saved there and not as you pictures in your site assets library.
What happens if you delete the default library?
I’m now trying to delete the default documents library in a team site:
Well, you can’t remove the default documents library on team sites by default. So, what’s the point of this whole article you might ask? I mentioned team sites specifically. Let’s take a look at a communication sites below:
Let’s take now a look at the previous file viewer web part (keep in mind, that now the default documents library is deleted):
You see, that you are not able to upload files from your machine anymore as the files normally go into that default document library, but if there is no place to save the file, you are not able to upload in the first place.
Let’s restore the documents library and check the menu again:
If we now try again to upload something into our file viewer web part, you will find a surprise:
Tadaaa! You are now able to upload files again from you machine and Joker is happy to upload files from his local machine.
The default library is the place where you documents get stored after you upload them to your site. Don’t be confused, your pictures still go into the site assets library and in there, into the specific folder.
On team sites, the end user is not able to delete the default document library, but he / she is on communication sites!
If you the default location is deleted, you are not able to upload files to your site in the e.g. file viewer, as there is no place the files get’s stored.
I think this is a very important note for your users as they are maybe thinking about deleting the default document library. Hope this article was useful to you and I would love to see your comments below or a follow or message on my social channel.
Until the next one, don’t be afraIT and I hope to see a few of you stopping by on my social media channels!