The new SharePoint Admin Center is rolled out in targeted release tenants and hub sites are here. Time for the next part of “Mastering common challenges in Office 365”. This time, SharePoint. You can also check whole mastering Office 365 series.
Again as in the last two articles about PowerShell and OneDrive, here an overview of this article. You can directly click on the link to jump to the specific part or you just scroll through everything. Also the Part 4 about Teams is available!
- The new Admin Center
- Communication and Hub sites
- Column formatter
- Bulk metadata editing
- Predictive indexing
- Hub sites
The new Admin Center
The new Admin Center
According to Bill Baer it is now 100% rolled out to targeted release customers. Well, kind of. Two of my tenants are still missing the link to the new admin center. That is is normally shown if you go to your SharePoint admin center.
Well, I have one tenant where I have it, so at least I can show you a few things 😉
Not everything is great in the new admin center. Sure, it is still a preview, but a few things are really irritating to me. How long is the community asking to have more insights in all the site collections which are created for example with creating a new team in Microsoft Teams? Let me answer this quickly: A long time ago.
There is now a better overview of all the site collections. That’s a good step into the right direction but it is not perfect.
As you can see in the picture above there are now the created site collections from Microsoft Teams listed. Crazy enough the site collection “First Team” showed first up as “Team site” as well.
So I clicked it once to open the info panel to get more insights and voilà, the site name appeared in the overview. Sadly, for the second one it didn’t work.
Back to the cool things. Next to the “Created on” column the are the “three dots”. Click on them! You will find a bunch of columns you can add to your view.
If you think: “Views? What views?” You are almost right. There are predefined views you can select to show you different things. You can of course also sort by the columns. Currently it is not possible to create your own view, but I have a feeling that that will come in the future 😉
The site management part of the new SharePoint admin center is definitely a great start. The other sections are not that cool to me, of course helpful, but not that super fancy as the site management portion. To get more info about the new admin center you can check the Microsoft article here or if you more of an video person you can check the YouTube video at the Microsoft Mechanics Channel.
Communication and Hub sites
Communication and Hub sites
This is the future way for your “laying in the wild” unstructured sites in SharePoint and Communication sites are already available. In general there are two predefined options. Communication sites with topic design and showcase design.
A topic design can look like this:
And a showcase design looks like this:
Hope you like those little “teasers” for upcoming articles 😉
I have to say: Communication sites are awesome. They are super fast to create, feature rich, mega easy to customize and really show off!
To get more insights about communication site you can check out an great article from Sharegate. They also offer an superb way if you have to migrate or need more insights in your SharePoint environment. It is really worth to check out their products. #NotSponsored
Hub sites are not available yet, so nothing I can show you in my tenant, but you can check out what it will look like here. Also a little bird told me, that you might want to stay tuned for the SharePoint Conference in May. Just saying 🙂
In the old days of my SharePoint 2010 and SharePoint 2013 job, the topic of “making lists cool” was an day to day topic. Now with SharePoint Online it is no difference, but it is now easier and just feels better with SharePoint Online especially with the column formatter feature. A list can look e.g. like this:
Of course the other side of the coin is, that it still requires a good amount of JSON knowledge. Let’s face it, until Microsoft offers a “click-2-run” way, it will always be the job of an admin, power user etc. To get started I recommend you check this article.
For someone who has experience with SharePoint administration and customizing, it is no rocket science, but for a newbie or not that tech-geek person, it is still way above their level. At least in my opinion.
Bulk metadata editing
Bulk metadata editing
If you worked on larger lists and you wanted to change a property of several items you know how difficult it was. Either changing it by hand for every item, writing an workflow which does the job or other fancy custom stuff. Therefore it is great to see that Microsoft really does something with the input we give them. If you never checked out the User Voice, here is the link.
Bulk metadata editing is something, where the end user really has an instant benefit. Just open a list, select the items you want to change a property and change it in the info panel.
If you want to have the official Microsoft article, here you go.
Most of you have faced the magical number 5000 in lists or libraries. Not good, not good at all. The good thing is, that there is light on the horizon. SharePoint Online leverages predictive indexing to quickly and intelligently index any list or library view containing up to 20,000 items. So we need less custom views and the end user is able to navigate within the list way faster. Definitely a great feature which is important for user adoption!
Everything is done in the background for you. It adds indices to your views and runs an automated job if you edit the view. Use the modern UX. Let’s be honest it is anyway better than the classic. Microsoft will try to push boundaries here as well to increase the limit.
The wait is over! SharePoint hub sites are live. This here is just a sneak peek into hub sites. I have released an full article in english and german about it. English article + German article. Lets go on with the short description about hub sites. How do you get it? Well, you have do use the SharePoint Online Management Shell to specify which site should be the hub site. Open the shell, connect to your tenant and connect to your SharePoint service via:
If you need a refresher on “how to connect to your tenant”, check out my article about mastering common challenges with PowerShell and Office 365.
Then type in your admin center SharePoint URL:
and register a site as your new hub site with the cmdlet:
The site “MegaHubSite” is the name of the existing site that I want to convert into a hub site. So you have to replace your tenant name and the site. (puhhh, a lot of “site” words there) 🙂
Now it is just one more cmdlet and you have your first hub site with an associated site. So go ahead and add a site via:
After these steps you should have a similar output as in the following picture:
The ultimate indicator is of course your hub site itself! If your tenant is ready, you should see several indicators for a hub site. For example the navigation:
My Hub site / my tenant seems to be currently in the switch for this feature. The final hub site + look and feel is shown at Mark Kashman’s released article in the SharePoint Community blog. Definitely check it out the get more information how it looks at the final stage.
If you want to have more details about SharePoint (and I know there is much more) let me know and get in touch with my via mail, Twitter or Facebook. Also stay tuned on my articles or check out my other articles in this series or my fun article on “How to use 7 tools to create 1 simple survey in Office 365“. The hub and communication sites showed a little bit what the future brings 😉
Until then, don’t be afraIT and enjoy Microsoft Office 365 🙂